This Cloud based application makes the  bill entering, paying, approval  process all paperless, and if properly utilized could improve  your accounting controls covering the accounts payable process by integrating a proper segregation of accounting and bookkeeping duties. It's easy to implement and almost  anyone at your office, who is able to  scan, email or upload a bill to the Cloud can do it.

Here's how it works, in a nutshell.  You are given a  private fax number within your local area code and an email address to fax or email, respectively the vendor documents at no additional cost. There is a monthly charge for entire service, which is currently about $20 per month per user.  It's important to understand,  that if someone in your office faxes or emails the bills to your private fax number or email address, then  you or your accountant can either code or check the coding and make sure that it correctly  syncs  to your accounting program. By doing this  you have taken a great step in changing to a paperless accounts payable department literally overnight.

The vendor's  bill is digitized in seconds to the Cloud, and is then sent by email to the designated person for coding or approval and then its submitted to the owner for approval to electronically pay the bill. If you have a small or mid-sized business, you can approve your bills and then pay them  from anywhere as long as you have the web working on your PC or Mac.

It also store bills, check images, contracts, and other important documents in an unlimited financial electronic filing cabinet with no hidden storage fees. Many small businesses are thinking about paperless filing systems. This software makes it happen  for your vendor files and has the option for expansion for other online storage.

Like any program, the user must be properly trained for it to work as intended.
This cloud based software integrates seamlessly with popular accounting packages, including QuickBooks Pro and QuickBooks Online Plus. One side comment, this software effectively gives users of QuickBooks Online Plus the comparable ability to attach vendor invoices to their accounting package as is currently offered with the 2010 version of QuickBooks Pro and Premier.  It facilitates the vendor expense recording for existing financial reporting and processes. While at the same time it maintains a detailed audit trail of every transaction. Also, there is no duplicate entry of financial information pertaining to accounts/coding and vendors. It works with contractors and job costing as well as traditional accounting environments.